The complete Staff Training platform you build yourself.

ScriptLMS runs on a standard PHP web server — the same kind of hosting used by most small business websites (Hostinger, Bluehost, GoDaddy, and similar hosts all work fine). Here's what's actually needed, and why:

• PHP 7.4 or newer. This is the programming language ScriptLMS is built in. Nearly all hosting plans already include this — if you're not sure, your host's control panel usually shows the PHP version, or you can ask their support.
• Two standard PHP extensions, already on almost everywhere. openssl (for checking license codes) and zip (for backups, sharing pages, and installing add-on components). Both are turned on by default on nearly every host, and the program tells you plainly if either is ever missing.
• No database required. Unlike most software like this, ScriptLMS doesn't use MySQL or any other database — it stores everything in plain files instead. That's one less thing to set up, and one less thing that can break.
• File write access (rarely something you'll need to touch). Because ScriptLMS saves its data to files instead of a database, the server needs to allow creating and updating files in a few folders (mainly the data folder). On virtually every host, including Hostinger, this already works correctly with no setup at all — if you ever run into a save error, this is the one thing to mention to your host, but most people never see it come up.
• An SSL certificate (HTTPS). Not strictly required to run, but strongly recommended — staff will be logging in with real usernames and passwords, and most hosts include a free SSL certificate already.

That's genuinely it. No servers to manage, no command line, no database credentials to keep track of — just upload the files (see the next step) and go.

The easiest way: the Easy Installer. Download the Easy Installer, unzip it, and upload the one file inside, scriptlms-install.php, to your website's main folder. Open it in your browser (for example yoursite.com/scriptlms-install.php), choose the folder ScriptLMS should live in, and click Install. It gets the program, checks every file is genuine, sets everything up, shows you your login, and then deletes itself. If you'd rather do it by hand, here's how:

Your download comes as a single zip file containing the entire program, already organized exactly the way it needs to be. Unzip it, then upload the whole thing to your web server — into your site's main folder, or into a subfolder if you want it at its own address. However you place it, keep every file and folder exactly as it was extracted — don't move, rename, or reorganize anything inside.

Once it's uploaded, open a web browser and go to wherever you placed it. The program automatically loads its index.php file first, so there's no need to type a specific filename — just the folder address is enough.

Log in for the first time with:

• Username: admin
• Password: 12345678

Your very first step after logging in should be changing this username and password. This default login is the same for every copy of ScriptLMS until it's changed, so leaving it as-is is a real security risk — treat it as the very first thing you do, before setting up anything else.

Once you're logged in as an admin, everything lives in the sidebar on the left. Here's the shape of it:

• Dashboard — a quick snapshot of your program (staff, modules, active assignments), shortcuts to common tasks, and two program-wide settings: your CE credit renewal schedule and time zone.
• Staff Accounts — where you create logins, reset passwords, and manage who's active. Its 👥 Supervisors button is where you set up supervisors and their teams.
• Training Modules — where you build your actual training content, from simple info pages to interactive activities, videos, and tests.
• Assignments — where you hand that training out to staff, in bulk if needed.
• Test Results, Completion Report, Due Dates Report, Compliance Matrix — several different reporting views, each built to answer a different question ("what has this one person finished," "who's behind," "is everyone covered").
• Rewards — the optional points & rewards system, if you choose to turn it on.
• Backup & Restore — protects everything the program tracks, with automatic backups already turned on.
• Certificate Setup — where certificate appearance is configured.
• Audit Log — a running record of manual actions taken by admins, for accountability.
• License — where you enter your license code and check its status.
• System Check — at the bottom of the sidebar, confirms your staff's information is protected on your server.

Nothing here requires touching a single file on the server again after installation — from this point on, everything is managed through the browser.

Staff Accounts is where every login gets created, staff and admins alike. Every account needs a first name, last name, username, and email — staff are listed by name (Last, First) throughout the program, and their name is what appears on their certificates. Two ways to add someone:

Adding Administrators

• Edit Role - There is no limit to the number of Admin accounts you can create. The first Admin is always included at no cost as a complimentary seat. Every additional Admin account counts as one seat against your license, just as a staff account does.

• + Add Staff Account — for one person at a time. You enter their name, username, email, and password yourself, plus optional details like hire date, position, and phone number.
• Bulk Import Staff — paste a list of people at once, one per line, and ScriptLMS generates a secure temporary password for each account automatically. Big lists are no problem: a progress bar shows it working, and it has been tested importing 1,000 staff at a time.

For Bulk Import, each line starts with the person's name:

• Required: first_name,last_name,username,email
• To make someone an admin instead of staff, add admin after the email: first_name,last_name,username,email,admin
• To also fill in the optional details, keep going in this exact order (leave the admin spot empty if this person isn't one): company_id,hire_date,position,phone,birthdate — dates as MM/DD/YYYY, phone as (999) 999-9999. Leave any of these blank and it's stored as "N/A".

John,Smith,jsmith,jsmith@company.com
Mary,Jones,mjones,mjones@company.com
Karen,White,kwhite,kwhite@company.com,admin
Taylor,Long,tlong,tlong@company.com,,87654321,03/01/2025,Warehouse Associate,(555) 999-8888,01/20/1995

That last line shows the full picture: Taylor's admin spot was left empty (two commas in a row, ,,) since they're staff, followed by every optional detail filled in.

Nothing is saved right away. After you click Import Staff, a Review window lists everyone who will be created and any lines that will be skipped, with the reason. Click Import to create the accounts, or Cancel to go back to your list, exactly as you typed it, and fix a mistake first.

One important detail: the list of generated passwords is shown to you only once, right after the import finishes. Click Print, or Copy to paste the whole list into a document or spreadsheet, before closing it — you'll be asked to confirm if you try to close it without doing either. If a password gets lost before it reaches someone, Reset Password on their account generates a fresh one.

Want someone to keep an eye on a group of staff without making them an admin? Make them a supervisor — see Supervisors & teams below.

When someone leaves the company, use Deactivate rather than Delete — it blocks their login but keeps their full training history intact for your records. Delete permanently erases the account and everything tied to it, and can't be undone, so it's really only for a genuine mistake like a duplicate account.

Training Modules is where the actual content gets built — and nothing here requires writing a line of code. Each module is made up of any number of steps, and you can mix and match freely:

• Info Pages — more than just rich text. Add images, place free-standing text anywhere on the page (not confined to a box), build your own custom boxes, and customize the full page background color along with the font and color of each individual box. Each page can also have its own optional audio, such as someone reading it aloud: it plays on its own when staff open the page, with nothing extra on the screen, so your layout stays exactly as you made it.
• Interactive Pages — ten different activity types (multiple choice, matching, drag-to-rank, scenario-based decision making, and more), each fully customizable — your own text, your own images, your own colors and layout. Every one of them can also use audio if you want it: the page's title and instructions read aloud as staff open it, the answers or items read aloud, and spoken feedback for right and wrong answers and for finishing. It plays on its own with nothing extra on the screen, and a page without audio works exactly the same.
• Audio Story — comes installed as an add-on component. A short story read aloud page by page, with pictures and your own words on screen like captions. Any page can stop to ask a question; each answer plays its own feedback clip, and the story moves on once staff pick the right one. Record the clips yourself, or make them with any text-to-speech tool.
• Video and Test steps — covered in the next two sections.

Where the audio comes from. Audio is uploaded as an MP3 file. Record your own voice, or let AI do it: many AI text-to-speech tools, a lot of them free, turn the text you've already typed into a natural-sounding MP3 in seconds. Speech saved at 64 kbps mono sounds clear and keeps files small.

Every page you can build — Info Pages, all ten interactive activities, and the Audio Story — has its own dedicated font and style toolbar, so nothing about how a page looks is locked in. File names are kept exactly as you made them, spaces and apostrophes included.

Add-on components. New activity types can be added at any time without updating the program: click 📦 Install Component at the bottom of the template list and choose the component's file. 🗑️ Remove Component takes one off again — it shows you which modules use it first, and pages already built with it keep working for staff.

Sharing and reusing pages. Any Info Page, Interactive Page, or Test can be saved as a single file with 📤 Export, with every picture and audio file it uses packed inside. 📥 Import Library Item adds it to My Library, and 📚 From Library puts a copy into any module, ready to use as-is or edit. Pictures and audio are never overwritten — a file already on the server is reused, and a different one with the same name is kept under a new name. Exporting comes with a licensed copy; importing works in every copy, the free trial included.

There's no limit on how many of each you use, or what order they come in — a single module can have several Info Pages, several Interactive Pages, several Videos, and several Tests, mixed in whatever order makes sense for that training. There's no limit on the number of modules you build either. Staff move through a module's steps in order — each one has to be completed before the next one unlocks.

Each module can also have a due date and a credit value — both entirely optional. A due date isn't a one-time deadline: once set, it rolls around again every year, so staff need to complete that module again each new cycle, not just once. Credit values are tracked over time as well, giving you a running CEU record ready for a state audit.

Because everything is point-and-click, building a module feels more like formatting a document than developing software — pick a content type, fill it in, and it's ready to assign.

Video is one of the step types available inside a module — upload a video once, and it's available to reuse across as many different modules as you need, without uploading it again each time. Each video can be set to Self-Paced (staff can skip ahead and rewind freely) or Non-Self-Paced (staff must watch straight through — rewinding is still allowed, but skipping ahead is blocked). Staff watch it as part of their assigned training, right alongside whatever other steps (info pages, tests, interactive activities) make up that module.

A Test step lets you build a real comprehension check into any module. Rather than a fixed list of questions, you build a question bank — add as many questions and answers as you like — and set how many of them get pulled for each attempt. Questions are shuffled every time, so if someone fails, they can retake it immediately and get a different set of questions (as long as the bank has more in it than what gets pulled per attempt) — the bigger the bank, the more variety.

Each test has its own passing score - 80% unless you change it, anywhere from 50% to 100%. A failed attempt is never reported to you — only passing results ever show up, on the Test Results report, so nobody's shown as having struggled while they were still learning the material. A single module can include more than one test if you want a quick check partway through plus a final exam at the end; each one is tracked separately.

Creating a module doesn't automatically give it to anyone — Assignments is where you actually hand out training. Check any number of staff and any number of modules, and assign them all at once. A few things that make this easier at scale:

• A search box on both the staff and module lists, for narrowing a long list down fast.
• Checking exactly one staff member highlights everything they're already assigned, so you can see at a glance what they have before adding more.
• A running count ("3 staff × 2 modules = 6 pairings") shows you exactly what you're about to affect before you click anything.

Due dates live on the module itself, not on each individual assignment — so everyone assigned to a module shares the same due date until they complete it. Unassigning a module from someone also clears their progress on it, so it asks you to confirm first.

Credits reset automatically on an annual schedule. The default is January 1st at 12:01 AM, but it doesn't have to stay that way — change it to whatever fits your organization right on the Dashboard, and every report in the program automatically reflects periods built around that date instead of a plain calendar year. A full year of history is always available to look back on, no matter when your reset date falls. Classes staff attend somewhere else count too — see Outside classes in Reports below. This entire setting is optional — if your company doesn't use CEs, there's nothing to configure here at all.

The moment a staff member finishes a module, a certificate becomes available to them immediately — no waiting, no admin approval needed. Certificates are generated on demand, so they're always accurate as of that person's most recent completion, and staff can print their own directly from their portal.

Admins can also customize how the certificate looks. You can add a background image to the certificate, and you can add additional images placed anywhere on the certificate — positioned exactly where you want them. Every image you add has a transparency slider, so you can fade it into the background as much or as little as you like, letting you build a custom certificate look that matches your organization without any design software.

Outside classes (see Reports below) get a certificate too, made by the program in the same design — it says the person completed the class, with the date they attended and the credits. There's nothing to upload.

For approved CE providers: each module can have its own approval statement, printed on its certificates under the credits, worded the way your approving body requires — for example, "This activity has been approved for 1.5 contact hours by the North Carolina Board of Nursing." Type {credits} where the number goes, and the module's own credits are filled in, so the two always match. A module can also ask for a course evaluation when staff finish it: the module isn't complete, and its certificate isn't issued, until they've submitted it.

ScriptLMS doesn't try to cram every report into one screen — instead there are a few focused views, each answering a different question:

• Completion Report — everything one staff member (or everyone at once) has finished within a given period, with credits earned. Choose All years (full history) to see every completion a person has ever had, across every year.
• Outside classes — staff went to a class, conference, or in-service somewhere else? Click 🏫 Outside Classes on the Completion Report, enter the class name, date, and credits (plus the provider and a note if you like), and tick everyone who attended. Each person gets the credits toward their CE total, the class on their reports and on their own My Certificates page, and a certificate the program makes for them. An outside class is extra credit on top of assigned training — it never takes the place of a module that's due.
• Sign-In Log — click 🕒 Sign-In Log on the Completion Report to see when each staff member signed in and out, and how much of that time was actually spent learning, for any dates you choose. Learning time only counts while they're engaged on the training page — a video or audio is playing, or they've moved the mouse or touched the screen within the last few minutes. When they step away, the clock pauses at their last movement, and switching to another tab, window, or program pauses their video and audio too. Nobody is ever signed out for being idle. Each sign-in shows whether they logged off or just left, and the whole log prints for an audit. History is kept for 24 months and then removed automatically, a month at a time — or choose 12, 36, or 60 months, or keep it forever.
• Evaluations — click 📝 Evaluations on the Completion Report to see how staff rated any module that asks for a course evaluation, for any dates you choose: the average for each question, how many people picked each answer, every comment, and who responded — ready to print for your approving body. The questions are set once, for every module, with 📝 Evaluation Questions on Training Modules, starting from a ready-made set you can reword.
• Test Results — the most recent passing score for every staff member and test. Only passing scores are ever shown here — failed attempts stay private to the staff member.
• Due Dates Report — two lists in one: Coming Due shows who has training due in the next 14, 30, 60, or 90 days that they haven't finished yet (so you can remind them before they fall behind), and Past Due shows everyone already behind, most overdue first. Its ✉️ Email Reminders button sets up automatic reminder emails to staff (see Email reminders below).
• Compliance Matrix — a grid of every staff member against every module, so you can see at a glance who's covered and who isn't.
• Audit Log — a permanent record of manual admin actions (like marking something complete by hand), each with a reason attached, for accountability. Anything a supervisor changes is recorded here too, under their own name.

Between these views, you can check any staff member's status at any time — completion, past-due, credits earned, and more — not just when it's time for a renewal or an audit.

Every list-based report includes a search box once it grows past a handful of rows, and printing respects whatever you've searched for — so you can pull a report for one person, or one department, without printing everyone else's data too.

Points & rewards is entirely optional, and off by default. Until you turn it on from the Rewards page, staff see no trace of it anywhere — no balance, no store, nothing.

Once enabled, staff earn points every time they complete a module, with the point value depending on the timing of that completion — you set different amounts for finishing early, on time, or after the due date had already passed. Points don't land in a staff member's balance automatically; they show up as a Collect Rewards button in their portal, which banks everything they've earned since they last clicked it.

You build the rewards store yourself — your own items, your own images, your own point costs, with an optional quantity limit on anything in limited supply. When a staff member redeems something, their points are deducted immediately and the request lands on your end waiting to be fulfilled — you just check it off once you've actually handed it over.

There's no full visual theme editor in ScriptLMS — no color-scheme changes throughout the program. What you can change is the program's own display name, and (with white-labeling) the header itself. Every install shows ScriptLMS by default, everywhere throughout the program.

If you'd rather your own company name appear instead, that's available as a paid white-label option — get in touch, and once you're issued a license that includes it, paste the new code into the License page and click Save License. Your company's name takes the place of ScriptLMS automatically from that point on, everywhere in the program.

White-labeled accounts also get a small header customization option: upload your own logo, then choose whether the header shows your logo only, your company name only, or both together — with a live preview next to each choice so you can see exactly how it'll look before picking one.

Backup & Restore protects everything the program tracks — staff accounts, modules, assignments, progress, test results, settings, completions, and the audit log — plus all of the program's images (training pictures, certificate signature and background, rewards pictures, and your logo), your audio, My Library, your add-on components, and every Maintenance record (work orders, sign-offs, forms, equipment, and their pictures and files), bundled into one downloadable zip file. Video files are the one thing left out, since they're usually far larger than everything else combined — so always keep your own copies of your training videos somewhere safe.

Automatic backups are already turned on the moment you install — every Monday at 2:00 AM. You can change the day and time, switch to monthly, or turn them off, right on the Backup & Restore page. You can also click Create Backup Now anytime, like before a big change.

The program keeps the 3 most recent backups of each kind (automatic ones, ones you make yourself, and the safety copies described below), removing the oldest as new ones are made, so backups never fill up your server. For longer-term history, download a backup now and then and keep it somewhere off the server entirely, like a cloud drive.

Restoring replaces all current records with whatever's in that backup — a full replacement, not a merge, so anything created since that backup was made will be gone afterward. Because of that, a safety copy of your current data is always saved automatically the moment before any restore happens, so even a mistaken restore is never more than one more restore away from being undone. Images, audio, My Library, and add-on components are handled more gently: a restore only adds back what's missing, and never removes or overwrites anything you've added since.

ScriptLMS protects its own data folders automatically — it places small protection files in them so their contents can't be opened by typing an address into a web browser, and puts them back if they're ever deleted. System Check, at the very bottom of the admin sidebar, confirms that protection is actually working on your server.

There's nothing to set up and nothing to click — just open the page and every check runs on its own. It tests your data and backup folders for real, the same way an outsider would, and checks a few other security basics:

• That the data and backup folders can't be opened in a web browser.
• That the protection files are in place.
• That the starting admin password has been changed.
• That your site uses a secure (HTTPS) connection.
• That the program can save its files, and that automatic backups are working.

Everything that's fine shows a green check. Anything that needs attention comes with plain instructions for fixing it — including a ready-to-copy message to send your web host, when it's something only they can change. It's worth opening once after installing, and again if you ever move the program to a different server.

ScriptLMS can email staff automatically when their training is coming due or past due. It sends through your own organization's email account — there's no outside service to sign up for. If you've ever set up email on a phone, you already know how: it asks for the same outgoing mail details.

Open the Due Dates Report and click ✉️ Email Reminders. Everything is set up in one window:

• Email Account — the address to send from, its outgoing mail server, port, and password. Choose your provider from Common providers (Hostinger, GoDaddy, Microsoft 365, Gmail, and others) to fill in the server and port for you, or type them in. Click Send Test Email to make sure it works.
• Reminders — switch reminders on, pick the time of day, how many days before a due date to remind staff (for example 14 and 3 days), whether to remind them when training becomes past due and weekly after that, and an optional weekly summary for an admin.
• Message Wording — the reminder emails, ready to use as written or changed however you like.

Once it's saved and switched on, there's nothing more to do — it runs by itself every day. Each person gets one email listing all of their training that's due, never the same reminder twice, and reminders stop as soon as the training is finished. The password is stored securely and never shown again after saving.

Tip: Gmail and Microsoft 365 accounts usually need an app password (created in the account's security settings) instead of the regular password.

A supervisor is a staff member who looks after a team — a charge nurse, a department lead, a shift manager. They see their own team's training without ever seeing the admin side of the program, or anyone outside their team.

On Staff Accounts, click 👥 Supervisors. The page works like Assignments:

• Left column — your supervisors. Click + Add Supervisor and pick a staff member to make them one, then click a supervisor to select them.
• Right column — every active staff member, with a search box. Tick the people on the selected supervisor's team and click Save. Each person has one supervisor; ticking someone who's already on another team moves them, after you confirm.
• Permissions — viewing their team is always on. Anything more is off until you tick it: print certificates, reset passwords, mark training complete (a reason is required and saved in the Audit Log), assign training from your existing modules, and record outside classes their team attended.

The supervisor gets a 👥 My Team link at the top of their portal. It shows everyone on their team with how much of their training is complete, in progress, not started, and overdue — click a person to see each of their modules — plus Coming Due, Past Due, and Completions lists, each with its own Print Report. Everything a supervisor can do is checked by the program on every request, not just hidden on screen, and anything they change is recorded in the Audit Log under their name.

A supervisor is still a regular staff member: they do their own training and use one seat, just like any other staff account — being a supervisor doesn't cost anything extra. If a supervisor leaves and is deactivated, their team stays in place so you can move those people to someone else.

Maintenance is a complete work order and Life Safety program that comes free with ScriptLMS. It's off until you turn it on — open 🛠️ Maintenance in the admin sidebar, go to Settings, and click Turn On. Turning it off later keeps every record.

• Settings — add your maintenance team as Directors, Assistants, or Techs; add your rooms (a whole run at once, like Room 101 to 172 with 2 beds each) and areas like the Kitchen; choose who can create work orders (all staff, or only the people you pick); and set the Problem Types staff tap first, like Call Light or Plumbing.
• Schedules — add each recurring task: Life Safety or Preventive, how often (daily, weekly, monthly, quarterly, and more), and its steps. 📋 Add Common Tasks gives you a starter list of typical care-facility tasks to pick from and edit.
• Forms — build your own forms, like a fire drill record, and attach one to a task. It's filled in and signed on screen at sign-off, and prints exactly as you laid it out.
• Equipment and Air Filters — add your generator, boilers, and other equipment with their vendors and warranties, and every place a filter goes, with its size and how often it's changed.

Once it's on, staff see a 🔧 Create Work Order button on their training page, and your maintenance team sees a 🛠️ Maintenance button with a red count of what's waiting. Directors sign off everything, Assistants sign off Preventive tasks, and Techs work the work orders. Every sign-off is saved with a name, date, and time, and locked — a correction is added underneath, never over it.

History and Reports print what an inspector or fire marshal asks for: every sign-off for any task and any dates, a Missed & Late report, a quarter-by-quarter grid, and a Work Order Summary. Records older than two years move to yearly archive files by themselves, so the pages stay quick and nothing is ever lost. Everything is included in your backups. The built-in Maintenance help page covers every screen in detail.